Knowledge Base - How do I use the Phone Directories?

Using Phone Directories

The Cisco SPA 525G/525G2 IP phone provides several different types of phone directories, depending on the phone model and what the phone  administrator has set up for the company.

In general, the phones provide the following types of directories:

  • Personal Address Book—The personal directory provides a place for you to store and view frequently dialed numbers. You can also dial numbers from the directory.

  • Corporate Directories—Depending on your phone network configuration, you may have one or more of the following directories available. In cooperation with your IT department, phones can be configured to support:

    • Corporate Directory (XML)

    • Corporate Directory

    • Directory using Lightweight Directory Access Protocol  (LDAP)

 

Using Your Personal Address Book

To access the Phone Directory, press the Directory button, or press the Setup button, select Directories, and select Personal Address Book.

You have the following options in the Address Book:

  • Options—Press Options and choose one of the  following:

    • Search—Search for a name.

    • Delete—Delete a contact.

    • Copy—Copy a contact.

    • Paste—Paste a contact.

    • Edit Dial—Edit a contact’s number before  dialing.

  • Dial—Press to dial the highlighted contact. Alternatively, lift the handset or push the speaker button while the contact is highlighted.

  • Add—Choose to add a new contact.

Use the Down Arrow key to scroll through entries in the address book. Use the Right Arrow key to scroll through the phone numbers available for the highlighted contact.

You can also view and edit the directory from your PC using the IP Phone Web Interface.

 

Adding a New Contact

To add a new entry to the directory:

  1. In the Personal Address Book screen, press Add.

  2. Use the keypad to enter the name of the directory entry. When finished with the name, use the Down Arrow key to navigate to the other fields.

    Tip

    1. To enter numbers and letters, press Option and select Input All.

    2. To enter only numbers, press Option and select Input Num.

    3. To clear all characters from an entry, press Option and select Clear.
       

  3. Enter the office, mobile, or home phone number, including the appropriate area code. You must enter at least one phone number for a contact.

    Tip

    1. To enter numbers and letters, press Option and choose Input All.

    2. To enter only numbers, press Option and select Input Num.

    3. To enter an IP address, press Option and select Input IP.

    4. To enter a star code, press Option and select Input Star Code.

    5. To clear all characters from an entry, press Option and select Clear.

    6. To close option list press Option a second  time.
       

  4. (Optional) To change the ring tone for the caller:

    1. Press the Right Arrow key to enter the Select Ring Tone screen.

    2. Scroll through the available ring tones.

    3. Press the Play button to play the selected ring tone or the  Select button to assign that ringtone to the person whose number you are adding  to the directory.
       

  5. Press Save to save the entry.

 

Copying a Contact

You can copy a contact to create a new contact, changing information as necessary on the second contact.

To copy a contact:

  1. In the Personal Address Book screen, scroll to highlight a contact.

  2. Press Option and select Copy.

  3. Press Option again and select Paste.

  4. Edit any necessary fields and press Save.

 

Searching for a Contact

To search for a contact:

  1. In the Personal Address Book screen, press Option and select Search.

  2. Begin to enter the person’s name. The list below displays entries as you type in characters. Scroll to highlight the entry you want.

  3. You can press Dial to call the contact, or Option to delete, copy, or edit the contact.

 

Deleting a Contact

To delete a contact:

  1. In the Personal Address Book screen, highlight the contact you want to delete.

  2. Press Option and select Delete.

  3. Press OK to delete the contact.

 

Editing a Contact

To edit a contact’s phone information:

In the Personal Address Book screen, highlight the contact you want to edit.

Choose one of the following:

  1. Press the center Select button to choose the contact and edit the numbers in the entry.

  2. Use the delChar key to delete numbers individually, or press Option and choose Clear to delete all numbers and start over.

  3. Press Save when finished.

  4. To cancel editing without saving press the Back button.

Applies To

Cisco SPA525G2